PAC Gaming Grants

Overview

Eligibility Parent Advisory Councils and District Parent Advisory Councils (PACs and DPACs). Details provided in Sections 3.4, 7.4-7.5 and 7.7 of the Community Gaming Grant - Guidelines (including PAC/DPAC grants) (PDF, 2MB)
Grant Amount PAC: $20 per student
DPAC: $2,500 per year
Application One application per year.
Application Period Apply from Apr 1 to Jun 30 - Final notification: Sep 30

* Final notification date is the latest date that applicants will be notified about the result of their application.

Processing Fee None
Processing Time

Grants will be paid as soon as possible in September, no later than September 30.

 

How to Apply:

Step 1: Confirm eligibility and review guidelines and conditions

Check that your organization is eligible to apply for a PAC/DPAC grant by reviewing the "Eligibility" information in the Overview section at the top of this page.

After you have confirmed your organization's eligibility, please familiarize yourself with the following important documents:

Step 2: Determine when to apply

Make sure you're applying in the appropriate sector and at the appropriate time. See the "Application Period" information in the Overview section at the top of this page.

Step 3: Prepare for your application

Completing a PAC/DPAC application is pretty quick. We suggest planning for 15 to 30 minutes. With the online application system you cannot save your work and return to it later. To get through your application as efficiently as possible, please prepare before you start your online application by reviewing the following pre-application information.

Pre-application checklist:
The document below is intended to help you gather the correct information before you start your online application.

Frequently asked questions:
These documents include commonly asked questions about parent advisory council (PAC) community gaming grants and using the online service website to apply.

Step 4: Start and submit your application

Go to the Online Service page to start your online application (look for the "Apply Online" link).

NOTE: Only online applications will be accepted. Mailed, faxed, or emailed applications will NOT be accepted.

Step 5: Wait for your application decision

Applicants will be notified by the final notification date (see the Overview section at the top of this page).

Please make sure your email is set to allow messages sent from the online service system about your application (see our Email Tips page).

To check the status of an application, please see Application Status Reports. If you have questions about your application you can phone or send an email.

Email: 
Phone (Victoria): 250 356-1081
Toll-free within B.C.: 1 800 663-7867 ask to be transferred to the number above

Applications that are denied may be eligible for reconsideration (PDF).

 

Use of Grant Funds

  1. PACs may only use grant funds within BC for eligible disbursements that benefit students by enhancing the extracurricular opportunities as set out in section 3.4 of the Guidelines.
  2. DPACs may only use grant funds within BC to benefit students by supporting activities that foster parental involvement in the schools and promote effective communication between schools, parents, students and the community as set out in section 3.4 of the Guidelines.
  3. A receipt must be obtained for each disbursement of gaming funds and retained as part of the gaming records set out in condition 15(d).
  4. PACs and DPACs cannot use grant funds for the following ineligible costs:
    1. Curricular activities or purposes;
    2. Disbursements outside of the province unless approved in advance in writing by the branch;
    3. Out-of-province travel, unless approved in advance by the branch;
    4. Out-of-province or out-of-country aid;
    5. Past debt, loan or interest payments;
    6. Sustaining or endowment funds; or
    7. Professional development of staff.
  5. PACs and DPACs must retain management and control of the grant funds received by them;
  6. PACs and DPACs cannot transfer any gaming funds to schools or school districts unless it is to reimburse a school or school district for a purchase made on behalf of the PAC/DPAC and at the PAC/DPAC’s request.
  7. Unless otherwise approved in writing by the branch, grant funds must be fully disbursed within:
    1. 12 months of receipt of the Community Gaming Grant for DPACs; or
    2. 36 months of receipt of the Community Gaming Grant for PACs.
  8. In the case of a school closure or substantive downsizing, that school's PAC may, at its sole discretion, disburse funds from its Gaming Account to another eligible PAC to reflect the reassignment of students.
  9. In all other circumstances, if the grant recipient is unable to fully disburse the grant funds within the time period specified in condition 11, all remaining funds must be returned to the Minister of Finance.

Eligible uses of gaming funds to support student extra-curricular activities include the following:

  • Student publications: newsletters, yearbooks;
  • Student competitions: writing, debating, chess, music;
  • Student computers: software, hardware, accessories;
  • Student societies: drama club, student society;
  • Student ceremonies: graduation, dry grad;
  • Student conferences or educational field trips within B.C.;
  • Uniforms and equipment for extracurricular activities;
  • Sports or playground equipment;
  • Awards and trophies;
  • Scholarships and bursaries for post-secondary education (paid directly to the students);
  • Capital acquisitions directly benefiting students, such as playground equipment;
  • Student transportation and travel within B.C.;
  • With prior branch approval, student transportation and travel outside B.C., where the student group:
    • Is representing its school as a result of merit achieved through organized competition;
    • Is competing in a sport that involves cross-border travel;
    • Has been selected because of its level of creative achievement or success; or
    • Is entered in a recognized competition in which there is a formal evaluation or adjudication process.

Ineligible uses of PAC gaming funds include the following (from section 8 of the Conditions for a PAC/DPAC Grant, found at: http://www2.gov.bc.ca/gov/content/sports-culture/gamblingfundraising/gaming-grants/documents-forms:

  • Curricular activities or purposes (e.g. tablets and smart boards used in class);
  • Disbursements outside of the province unless approved in advance in writing by the branch;
  • Out-of-province travel, unless approved in advance by the branch;
  • Out-of-province or out-of-country aid;
  • Past debt, loan or interest payments;
  • Sustaining or endowment funds; or
  • Professional development of staff

 

Financial Control Requirements

  1. Gaming funds include any funds generated through gaming including licensed gaming events, community gaming grants, gaming fund donations as well as any GST rebates, interest and revenues from the sale of assets purchased with gaming funds.
  2. The grant recipient must:
    1. Maintain a separate Gaming Account, specified in the organization’s full name, for the exclusive purpose of receiving, holding and disbursing gaming funds.
    2. Obtain cheques for the Gaming Account that have the organization’s full name and the words “Gaming Account” printed on them.
    3. Maintain Gaming Account records that clearly show the amount and purpose of each transaction.
    4. Retain all gaming records for a period of five years from the end of the fiscal year in which the revenue was disbursed. The gaming records include all financial records, cancelled cheques, bank statements, bank transaction receipts, invoices and sale receipts, and all receipts from the disbursement of gaming revenue;
    5. Ensure the cheques issued against the Gaming Account are signed by at least two of the organization’s signing officials; at least one of which must be an officer of the organization;
    6. Only use electronic transfers and/or automated debits from the Gaming Account where two current board members have authorized the transactions in writing. This authorization must specify the purpose and maximum dollar amount permitted.
  3. Cash transactions from the Gaming Account are not permitted. Audit and Financial Reporting Requirements
  4. The grant recipient must file a Gaming Account summary report within 90 days after the end of the recipient’s fiscal year.
  5. The grant recipient shall provide audited statements and other information that the community gaming grants manager and/or general manager may request from time to time.
  6. The grant recipient will be audited periodically as required by the community gaming grants manager and/or general manager. Any reports resulting from those audits may be disclosed publicly, in compliance with the Freedom of Information and Protection of Privacy Act.

 

Suspension, Revocation and Repayment of Grant Funds

  1. If, in the opinion of the community gaming grants manager and/or general manager, any of these conditions are not satisfactorily met by the grant recipient, its agents or employees, the grant recipient may be required to repay all or a portion of the grant funds, and/or suspend or revoke the grant. A fine or fines may also be imposed under section 98 of the Gaming Control Act.