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VCPAC Meeting Information

Tuesday, April 24th at Reynolds Secondary School (3963 Borden Street.) from 7 - 9 pm.  

 

 AGENDA

 

Call for Nominations to the Executive email with your PAC name and the nominee to

 

Notice of Motion:

VCPAC By-Laws contains language about the meeting both executive and general that we hold in the year.  We need to amend those clauses to reflect a two week spring break and what is actually feasible in our present day experience.

          Be it resolved that Article III clause 2 be amended to read; 

        2. General Meetings will be held monthly from September to May except for December and March, unless otherwise determined by the membership.  General Meetings are open to all Parents.  Any Parent of a child registered in the SD61 may speak at any General Meeting for the VCPAC.  Guest may speak at the discretion of the assembly.  The Quorum for the General Meeting is one-third of the current membership.

          Be it resolved that Article III clause 1 be amended to read:

        1. Executive Meeting will be held at the discretion of the Executive, with a minimum of five  four annually.  Quorum is a majority of the Executive members.

Does your PAC have a Constitution and Bylaws? 

If yes, please be sure to post them on your school website and PAC website, if you have one so future PAC executive are able to find them.

If not, or you are unable to locate them, here are some helpful tips and examples to help you create new ones:

Create a draft

1.  Refer to the school act as it pertains to Parent Advisory Councils

Parents' advisory council

8 (1) Parents of students of school age attending a school or a Provincial school may apply to the
board or to the minister, as the case may be, to establish a parents' advisory council for
that school.

(2) On receipt of an application under subsection, the board or minister must establish a
parents' advisory council for the school or the Provincial school.

(3) There must be only one parents' advisory council for each school or Provincial school.

(4) A parents' advisory council, through its elected officers, may advise the board and the
principal and staff of the school or the Provincial school respecting any matter relating to
the school or the Provincial school.

(5) A parents' advisory council, in consultation with the principal, must make bylaws governing
its meetings and the business and conduct of its affairs, including bylaws governing

(a) the dissolution of the parents' advisory council, and
(b) [Repealed 2015-24-6.]
(c) the election of a member to represent the parents' advisory council on the
district parents' advisory council.

(6) Voting at an election referred to in subsection (5) (c) must be by secret ballot.

2.  Recommended items to include in a PAC Constitution:

    • Formal name - The name at the bank or with BC Gaming
    • A Definitions Section - if you are going to use jargon, initials, or shortened names
    • Statement of Purposes such as:
      • Advise the School Admin and Staff as well as the District on matters pertaining to your school community!
      • Encourage parent involvement in the school to support programs
      • Communication to and from parents
      • Provide advocacy or support for parents of students in school

3.  Recommended items to include in PAC Bylaws:

    • Membership statement
    • Voting - Executive offices
    • Executive officer duties - including the President/Chair responsibility for and oversight of all the work of the PAC
    • Election rules - note VCPAC(DPAC) rep is by secret ballot in the school act.
    • Term of Office - is commonly understood to be one year terms annual election
    • Meeting section should include the month the AGM is held
    • Term start date
    • Year end date - Usually when the officers take office at the end of the month of the AGM but not always (check you BC Gaming report history for confirmation)
    • Quorum & Voting rules - usually only one vote per family
    • Dispute resolution process
    • Committees
    • Code of ethics or Rule of Order
    • Financial - including signing authority rules
    • Amendment process
    • Removal of officers/ mid year elections
    • Dissolution clause - including Disposal of property direction compliant with BC Gaming and School act.

Sample One

Sample Two

Snips Newsletter

Events

Mon Apr 23 @ 7:30PM - 10:00PM
Board of Education Meeting
Tue Apr 24 @ 7:00PM - 09:00PM
VCPAC General Meeting
Mon May 07 @ 7:00PM - 09:00PM
Education Policy and Directions Committee Meeting
Mon May 14 @ 7:00PM - 09:00PM
Operations Policy and Planning Committee Meeting
Fri May 18 @12:00AM
Professional Development Day
Mon May 21 @12:00AM
Victoria Day - no school

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VCPAC

 

556 Boleskine Road
Victoria, BC
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